Travel and General Information

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​​​South Africa

South Africa is fondly known as the Rainbow Nation because of its diversity of people, cultures and natural scenery.

Language

Although there are 11 official languages in South Africa, English is the country’s primary language. It is the country’s business language and all signage is displayed in English. The official conference language is English.

Click here for more information on south african languages. ​​

Visas

All delegates are personally responsible for ensuring that they are in possession of the correct documentation prior to their departure. The organisers do not accept responsibility for any consequences whatsoever from a delegate failing to ensure that he or she has complied with the necessary health, passport and visa requirements. Applications for visas should be submitted to the nearest South African diplomatic or consular representative abroad. Should have any queries around the visa application process, please click here.

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Immunisation

Entering South Africa does not require any form of immunization. However, a Yellow Fever a vaccination certificate is required of travellers entering South Africa within six days of leaving an infected country. Visitors who travel through or disembark in such countries are advised to be inoculated against Yellow Fever prior to visiting South Africa.

Johannesburg is a Malaria free area. Certain areas of South Africa are subject to Malaria before entering these specific areas; visitors should consult a doctor or pharmacist to obtain appropriate medication.

Click here for more information on Immunisation. ​​

Customs

Entry into South Africa is subject to customs clearance. Information regarding the temporary importation of goods, such as exhibition materials is available through the Department of Customs and Excise. Customs duty will be levied against any and all items which exceed identified limits. Payment of such duties is, in most instances, required prior to departure from the customs area.

Click here for more information on South African Customs Offices. ​​

Currency

The South African currency is known as the Rand (ZAR), which utilizes the decimal system, with one Rand being equal to 100 cents. A foreign exchange facility is available in Sandton City, a five minute drive from campus.

Click here for more information on currency rates. ​​

Indemnity

While every care is being taken in all arrangements, please note that the organisers will not be liable for any accidents, loss of/damage during the conference period. Delegates must make their own personal insurance arrangements.

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Insurance

By your acceptance and payment of registration you accept the terms and conditions laid down by the organising committee and any of its service providers. Please ensure that you have adequate personal insurance to cover your travel and medical as neither the organising committee nor any of its service providers can be held liable for loss or injury while at the congress or on any of its tours or activities.

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Credit Cards

All major credit cards and travellers cheques are widely accepted in and around Johannesburg. ATM’s are commonly available in South Africa.

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Taxation

Visitors to South Africa may claim a refund of the Value Added Tax (currently 14%), paid for items purchased in South Africa. Such claims should be made upon the visitor’s departure from South Africa at OR Tambo International Airport. Contact the Department of Customs and Excise for more information on:
(+27) (0)11 225 9000.

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Electricity

South Africa’s electricity supply is 220/230 volts; AC 50Hz. Foreign appliances may require an adaptor in order to operate in South Africa.

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Medical Services

Medical services are of a high standard and most prescription drugs are readily available through retail pharmacies. It is suggested that you take out personal medical insurance for the duration of your trip.
For e-mail enquiries contact: travelinfo@netcare.co.za.

travelinfo@netcare.co.za. ​​

Time

South Africa is GMT + 2 hours.
South Africa is two hours ahead of Greenwich Mean Time (GMT), one hour ahead of Central European Winter Time and seven hours ahead of Eastern
Standard Winter Time, USA.

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Weather

The month of November is characterized by essentially constant daily high temperatures, with daily highs around 24° Celcius (C) throughout the month, exceeding 28°C or dropping below 19°C only one day in ten. Click here for weather information for all areas of SA.

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Disability Access

The conference venue is designed to cater for people with disabilities.

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Other Useful Links:

South African Tourism
South African Language and Culture
South African Visa Information
Travel Clinic
Foreign Exchange
South African Weather Services
South African Police Services
South African Department of Foreign Affairs
South African Department of Science and Technology
Society of Cosmetic Chemists of South Africa
IFSCC

Your Health and Safety


With the outbreak of the Ebola virus in parts of Africa it is understandable that travellers to the continent are concerned. The epidemic, however, is confined to a few countries in West Africa - Guinea, Sierra Leone and Liberia (circled in red on the map), and does not pose a threat to travellers to South Africa (circled in green).

The Centers for Disease Control and Prevention in America (CDC) has not issued a travel warning for travel to South Africa.

The risk of infection for travellers is very low, even if the visit includes travel to the local areas from which primary cases have been reported.

This is because:

  • Ebola virus is not spread in the air or through casual contact, so cannot be contracted by simply being in the same room as an infected person;
  • Infection with the virus requires direct contact with the blood or bodily fluids of a sick person, which is unlikely exposure for the average traveller;
  • There is no risk of Ebola virus transmission during the incubation period and only low risk transmission in the early phases of the disease. A person must be exhibiting symptoms in order to be infectious to others.
Please click here to view a recent article in the Washington Post discussing some of these concerns

All general conference related queries can be directed to our team: hhl2015@gibs.co.za

Leisure Excursions

For additional leisure excursion options not listed on this page, please contact Rosemary at hhl2015@tourvestdm.com

Given that the conference falls within the Southern Hemisphere summertime, consider extending your stay in South Africa by choosing one of the special post-conference tours listed below. Below are the tour options for Safari Tours, Western Cape and Johannesburg.

If you are interested in extending your stay please be prepared to make these bookings when registering for the conference.

Tour 1 - Ngala Private Game Reserve/ Ngala Safari Lodge

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Kapama Private Game Reserve is an African Eden. Sweeping across 13 000 hectares of savannah and riverine forest, Kapama represents a piece of Africa as it used to be. With the mighty Drakensberg mountains in the distance and iconic Kruger National Park to the east, Kapama has distilled the finest wildlife safari offerings for the enjoyment of guests. As part of the greater Kruger area, vast herds of buffalo, elephant and antelope are resident on Kapama, along with plentiful predators. The reserve is a slice of wilderness paradise far from the madding crowd; a place of renewal and reconnection with the natural world.

Southern Camp is the proud new addition to the Kapama Private Game Reserve family, and is situated in the south of the Big Five game reserve. It offers luxury game lodge accommodation, warm hospitality and friendly service in a tranquil setting that will be savoured by even the most discerning nature lover.

Camp:


Kapama Southern Camp - 2 people sharing ZAR 22 000 per person (max 2 pax)

Kapama Southern Camp - Single rate ZAR 29 290 per person

(subject to availability)

Rates include:

  • Extended 1 extra night in Johannesburg with a full day Soweto or Johannesburg City Tour
  • Return direct charter from OR Tambo International Airport to Hoedspruit Airport
  • Return transfers to lodge
  • 2 nights at the Kapama Southern Camp
  • All meals daily
  • 2 game drives daily
  • Local drinks (wine, beer, soft drinks, juices and water)

Rates exclude:

  • All items of a personal nature i.e. international brand drinks, telephone calls, spa treatments and additional activities
  • International Flights
  • Travel insurance

Book Tours online during the registration process.

Tour 2 - Ivory Tree Private Game Lodge/ Pilanesberg National Park

 

The crater of a long extinct volcano is the setting of Pilanesberg National Park. Pilanesberg is one of the largest volcanic complexes of its kind in the world. Ivory Tree Game Lodge is situated an easy 2 hour drive from Johannesburg within the Pilanesberg National Park. It offers Big Five (lion, leopard, elephant, rhino and buffalo) open vehicle safaris and is the perfect destination for the first time safari goer.

Cost:


Ivory Game Lodge - 2 people sharing @ ZAR 11 845 per person (max 2 pax)

Ivory Game Lodge - Single rate @ ZAR 18 250 per person.

Rates include:

  • Luxury air-conditioned transfer from Johannesburg hotel to the lodge
  • 3 nights at the 5* Ivory Tree Game Lodge
  • All meals daily
  • 2 game drives daily
  • Luxury air-conditioned transfer from the lode to OR Tambo International Airport

Rates exclude:

  • All items of a personal nature i.e. drinks, telephone calls, spa treatments, activities on site
  • International Flights
  • Travel insurance

Book Tours online during the registration process.

Tour 3 - The One & Only Hotel, Cape Town

 

A whole new standard for South Africa hotels. Offering an unprecedented level of luxury in one of the world's most fascinating cities, One & Only Cape Town will be your base to explore the City. Cape Point falls within the Southern section of Table Mountain National Park. The natural vegetation of the area - fynbos comprises the smallest but richest of the world’s six floral kingdoms. The scenic beauty of Cape Point is not its sole allure; it is also an international icon of great historical interest with many a visitor drawn to the area because of its rich maritime history…

Cost:

One and Only - 2 people sharing @ ZAR 18 350 per person

One and Only – Single Rate @ ZAR 28 630 per person

Rates include:

  • Luxury air-conditioned transfer from Johannesburg hotel to OR Tambo International Airport
  • Return economy class flights to Cape Town
  • Luxury air-conditioned transfer from Cape Town airport to the hotel.
  • 3 nights in Cape Town at the One & Only Hotel
  • Breakfast daily
  • Robben Island Tour
  • Full day Winelands Tour including 3 wine tastings, or
    full day Cape Point tour including Cape Point Nature Reserve, Funicular and Boulders Beach

Rates exclude:

  • All items of a personal nature i.e. drinks, telephone calls, spa treatments, activities on site
  • International Flights
  • Travel insurance

Tour 4 - The Commodore Hotel, Cape Town

 
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The Commodore Hotel - where Table Mountain and the Sea meet - overlooking the Victoria and Alfred Waterfront with views of Table Mountain, Robben Island, the Harbour and the Atlantic Ocean. The beautiful city of Cape Town gives you access to the ocean, wine lands, and history. A Robben Island visit is included in this tour. “Home” to one of the world’s most famous prisoners, statesmen and leader’s in Nelson Mandela, Robben Island is quite possibly the most well-known island-prison on the planet.

Cost:

Commodore - 2 people sharing @ ZAR 13 500 per person (max 2 pax)

Commodore - Single rate @ ZAR 19 730 per person

Rates include:

  • Luxury air-conditioned transfer from Johannesburg hotel to OR Tambo International Airport
  • Return economy class flights to Cape Town
  • Luxury air-conditioned transfer from Cape Town airport to the hotel.
  • 3 nights in Cape Town at the Commodore Hotel
  • Breakfast daily
  • Robben Island Tour
  • Full day Winelands Tour including 3 wine tastings, or full day Cape Point tour including Cape Point Nature Reserve, Funicular and Boulders Beach

Rates exclude:

  • All items of a personal nature i.e. drinks, telephone calls, spa treatments, activities on site
  • International Flights
  • Travel insurance

Book Tours online during the registration process.

(Please note that prices and properties reflected above may be subject to change without notice)

For queries relating to accommodation, tours or transfers, please contact Rosemary Molepo: hhl2015@tourvestdm.com

All general conference related queries can be directed to our team: hhl2015@gibs.co.za

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